• File bank / credit card statements
• Execute payments
• Assign expenditure to projects
• Process outgoing/incoming invoices, expenses
• Compile documentation for yearly auditing
• Liaise with accountants/auditor regarding bookkeeping
• Monitor agreements and payments of sponsors
• Manage reimbursement forms

Administrative and secretarial tasks

• Day to day office admin and secretarial support
• Manage social secretariat / employment
• Pick up, file and send ordinary mail / courier
• Draft external/internal documents: updates, reports, minutes, funding requests, meeting background documentation, etc
• Keep a mailing list/stakeholder list/member list updated
• Schedule meetings/calls
• Meeting logistics
• Manage membership surveys, feedback forms, membership requests
• Search for quotes
• Submit orders to suppliers

Qualifications and experience

• University studies in finance or similar
• Demonstrable work experience in accounting or bookkeeping
• Admin and secretarial skills

Preferred Skills

• Proficient in English and French
• Other languages a plus
• Proactivity and teamwork
• Capability to work alone
• Motivation and commitment